Newvys, a public limited company (hereinafter referred to as ‘the Company’), also processes the personal data of natural persons in the course of carrying out its obligations and specific tasks. With regard to the protection of personal data, the Company is fully aware of its obligations as a data controller, which arise primarily from Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation), hereinafter referred to as the ‘General Data Protection Regulation’, and Act No. 18/2018 Coll. on the protection of personal data and amending certain acts, as amended (hereinafter referred to as the ‘Personal Data Protection Act’).
Identification of the data controller:
Company name: Newvys a. s.
Registered office: Jaslovské Bohunice 360, 919 30 Jaslovské Bohunice, Slovak Republic
Registered in the Commercial Register of the Trnava District Court, Section: Sa, File No.: 10873/T
Company registration number: 57063681
Contact: newvys@newvys.com
Person in charge
A designated person has been appointed to oversee the processing of personal data within the company. They can be contacted by email at newvys@newvys.com or by post at the controller’s registered office.
Purposes and legal basis for the processing of personal data
We process personal data for the following purposes on the following legal grounds:
| Purpose of the processing of personal data | Legal basis |
|---|---|
| Fulfilment of the employer’s obligations arising from employment relationships and pre-contractual relationships | Article 6(1)(b) and (c) of the GDPR, Section 13(1)(c) of the Personal Data Protection Act, and in accordance with the relevant legislation |
| Payroll administration | Compliance with legal obligations under Article 6(1)(c) of the GDPR and Section 13(1)(c) of the Personal Data Protection Act
Compliance with specific obligations under Article 9(2)(b) and (h) of the GDPR. Compliance with statutory obligations, in particular under: Act No. 311/2001 Coll. the Labour Code, as amended; Act No. 580/2004 Coll. on health insurance, amending and supplementing Act No. 95/2002 Coll. on insurance and amending and supplementing certain acts, as amended; Act No. 461/2003 Coll. on social insurance, as amended; Act No. 595/2003 Coll. on income tax, as amended; Act No. 43/2004 Coll. on old-age pension savings, as amended; Act No. 650/2004 Coll. on supplementary pension savings and amending certain Acts, as amended; Act No. 5/2004 Coll. on employment services and amending certain Acts, as amended; Act No. 462/2003 Coll. on income compensation during temporary incapacity for work of an employee and amending and supplementing certain Acts, as amended; Act No. 152/1994 Coll. on the Social Fund and amending Act No. 286/1992 Coll. on Income Tax, as amended; Act No. 215/2004 Coll. on the Protection of Classified Information and amending and supplementing certain Acts, as amended; Act No. 355/2007 Coll. on the Protection, Promotion and Development of Public Health and amending and supplementing certain Acts, as amended; Act No. 124/2006 Coll. on health and safety at work and amending certain Acts, as amended; Act No. 530/2003 Coll. on the Commercial Register, as amended; Act No. 283/2002 Coll. on Travel Expenses, as amended; Act No. 40/1964 Coll. the Civil Code, as amended; Act No. 274/2009 Coll. on hunting, as amended; Act No. 395/2002 Coll. on archives and the Registry Act, as amended; Act No. 540/2001 Coll. on State Statistics, as amended |
| Attendance Records | Verification of compliance with contractual obligations (Article 6(1)(c) of the GDPR). Act No. 311/2001 Z.z. The Labour Code; Act No. 283/2002 Coll. on travel allowances; Act No. 355/2007 Coll. on the protection, promotion and development of public health and amending certain Acts. |
| Bookkeeping, maintaining a directory of customers and suppliers, and financial verification of documents relating to financial transactions | Act No. 431/2002 Coll. on Accounting, Act No. 222/2004 Coll. on Value Added Tax, Act No. 145/1995 Coll. on Administrative Fees, Act No. 40/1964 Coll. the Civil Code, Act No. 152/1994 Coll. on the Social Fund, Act No. 311/2001 Coll. Labour Code, Act No. 357/2015 Coll. on Financial Control and Audit (Article 6(1)(c) of the GDPR and Section 13(1)(c) of the Personal Data Protection Act) |
| Tax matters | Compliance with legal obligations under Article 6(1)(c) of the GDPR and Section 13(1)(c) of the Personal Data Protection Act in particular in relation to Act No. 431/2002 Coll. on Accounting, as amended, Act No. 222/2004 Coll. on Value Added Tax, as amended, Act No. 152/1994 Coll. on the Social Fund, Act No. 311/2001 Coll. the Labour Code, as amended, Act No. 595/2003 Coll. on Income Tax, as amended, Act No. 513/1991 Coll., the Commercial Code, as amended, Act No. 40/1964 Coll., the Civil Code, as amended |
| Informing the public via the Newvys a. s. website | Article 6(1)(f) of the GDPR and Section 13(1)(f) of the Personal Data Protection Act |
| Career – application form and CV, records | Article 6(a) of the GDPR and Section 13(1)(a) of the Personal Data Protection Act |
| Contact form, register | Article 6(a) of the GDPR and Section 13(1)(a) of the Personal Data Protection Act |
Scope of personal data processed
| Purpose | Categories of personal data |
|---|---|
| Payroll administration | title, first name, surname, address, personal identification number, job title, employer’s name, date of birth, personal identification number, salary and other pay components, working hours, first name, surname and national identity number of children, holiday entitlement, health insurance provider, decision on the award of a disability pension, disability card (including photograph), account number, bank name, payslip password |
| Human Resources | first name, surname, permanent/temporary address, correspondence address, email address, telephone number and the details provided in the application to take part in the selection process and in the structured CV |
| Communication via the contact form on the newvys.com website | first name, surname, permanent/temporary address, correspondence address, email address, telephone number |
| Accounting purposes | first name, surname, title, permanent address, temporary address, bank account number of a natural person |
| Tax purposes | first name, surname, title, permanent address, temporary address, bank account number of a natural person |
| Attendance records | first name, surname, title, date of birth, number of children, marital status, working hours, overtime, performance-related pay, allowances, annual leave, pest control, sickness/maternity leave, military training, authorised leave under the Labour Code, authorised leave for recuperation, caring for a child under 15, Mother’s Day, blood donation, death of a relative, wedding, birth of a child, unauthorised absence |
| Informing the public via the Newvys a. s. website | first name, surname, contact details (email address and telephone number) and the information provided in the message sent for the purpose of contacting the company via the contact form |
| Career – application form and CV, records | first name, surname, contact details (permanent/temporary address, postal address, email address and telephone number) and the information provided in the application to take part in the selection process and in the structured CV |
Recipients
Categories of recipients to whom personal data may be disclosed (recipients are strictly bound by the purpose of the processing and their legal authorisation to access the data being processed. This list of recipients provides summary information for the purposes set out above.)
- Labour Inspectorate
- Social Insurance Agency
- Health insurance companies
- Ministry of Labour, Social Affairs and Family of the Slovak Republic
- Ministry of Finance of the Slovak Republic
- Ministry of the Economy of the Slovak Republic
- Tax Office
- Nuclear Regulatory Authority
- Courts, the Public Prosecutor’s Office and the Police Force
- Public Health Authority of the Slovak Republic
- Any other authorised body, pursuant to a specific law
Personal data may be made available to data processors who provide contractual, technical, software and network support to Newvys, a. s.
Cross-border processing of personal data and transfers of data to third countries and international organisations
Newvys a. s. may transfer employees’ personal data for the purpose of sending employees on business trips to third countries or for the purpose of preparing, carrying out and recording international projects. When personal data is transferred to third countries or international organisations, the employees concerned are specifically informed.
Automated decision-making
Newvys a. s. does not carry out automated decision-making, including profiling.
Retention period for personal data
The data retention period is determined by legislation. Where legislation does not specify a retention period, we always determine the retention period for personal data in relation to specific purposes through our internal policies.
General retention periods for personal data for specific purposes of personal data processing:
| Purpose | General retention period |
|---|---|
| The management and retention of documentation, records and registers relating to health and safety at work | 5 years from the date on which the last entry was made in them |
| Attendance records | 10 years |
| Bookkeeping and financial verification of documents relating to financial transactions | 10 years |
| Personal data collected via the contact form on the newvys.com website | 1 year |
| Personal data relating to job applicants | 1 year |
| Record of concluded contracts and contractual partners | 10 years |
| Establishing, asserting and defending legal claims (in and out of court) | 10 years |
Rights of the data subject
With regard to the protection of personal data, you have a number of rights which you may exercise:
- the right to withdraw your consent to the processing of personal data
- the right to supplement or correct personal data
- the right of access to data
- the right to erasure of personal data
- the right to restrict processing
- the right to object
- the right to lodge a complaint with a supervisory authority
- the right to data portability
Ways in which the data subject may exercise their rights
The data subject may exercise their rights by submitting a request, specifically:
a) by sending an email (request) to newvys@newvys.com
b) by post via registered letter to the following address: Newvys a. s., Jaslovské Bohunice 360, 919 30 Jaslovské Bohunice, Slovak Republic
Contact details of the supervisory authority
Office for the Protection of Personal Data of the Slovak Republic
Galvaniho Business Centre II
Galvaniho 7/B
821 04 Bratislava
Slovak Office for Personal Data Protection
Slovak Office for Personal Data Protection – rights of data subjects
Cookies
To ensure this website functions properly, we sometimes store small data files, known as cookies, on your device. This is standard practice for most websites.
What are cookies?
A cookie is a small text file that a website stores on your computer or mobile device when you browse it. This file allows the website to store information about your actions and preferences (such as your email address, language, filters, sorting, search and shopping) for a certain period of time, so that you do not have to re-enter them the next time you visit the site or browse its individual pages.
How can I manage cookies?
You can manage or delete cookies as you see fit. You can delete all cookies stored on your computer, and you can set most browsers to prevent them from being stored. However, if you do this, you will probably have to manually adjust certain settings each time you visit the website, and some services and features may not work.
How to opt out of the use of cookies.
You can manage the use of cookies via your web browser. Most browsers accept cookies automatically by default.
List of cookie categories:
Essential: These cookies ensure the basic and security functions of the website. Without essential cookies, the site would not work.
Analytical: These help to improve the content of our website. Technical storage or access used exclusively for anonymous statistical purposes.
Changes to the privacy policy
The information we are required to provide to you in connection with our processing of personal data may change or become out of date. For this reason, we reserve the right to update these terms and conditions at any time. The current version is always published on this page.